Filofax update and Getting Things Done
I’m still using my Filofaxes to keep track of everything. It is much easier to write things down than to type them in to some computer or mobile phone app – and much more satisfying to make a real tick on a to do list! I also love the fact that I can pick and choose the inserts that suit me best, including coloured paper to brighten things up.
Here are some photos showing how I am using my two ‘pocket’ Filofaxes at the moment:
I’ve kept these photos fairly small – but you can click on any of the photos to see a larger version if you want more detail.
Getting Things Done
I read ‘Getting Things Done’ by David Allen in January this year, and have been putting some of the things the book suggests into practice.
1. If I can something within 2 minutes, I just do it. It is quicker to do it than write it down! This means that I have far fewer items to remember to do.
2. For more complex tasks, I decide what the ‘next action’ will be and write that down. The fact that I’ve written ‘next actions’ makes it much more likely that I will make progress than if I just have the big tasks written on a list.
3. I group ‘next actions’ on different coloured lists according to where I need to be when I complete each action. So things that can be done in town are grouped together, things that can be done in my office are grouped together, and so on.
4. This means that if I have 20 minutes between meetings, I can tackle a few of my office ‘next actions’. And if I’m at the shops, I can work my way through my ‘next actions’ there too.
5. I no longer bother with daily to do lists, and the only things I write on diary pages are things that have to be done that day. I also use ‘jot pad’ pages and post-it notes to add extra info if required.
There are lots of other useful ideas in the book, and I am feeling a lot less overwhelmed by stuff to do than I used to be before I started using these techniques.
I find the flexibility of the Filofax works really well with Getting Things Done, but I also know people who use computer-based methods to achieve the same results. It is whatever works best for you.